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Monday – Friday: 9:00AM – 5:00PM (Weekends By Appointment)
P: 561-420-0640

Career At Ibero

Join a company serving Palm Beach County since 2011 with opportunities across property management, maintenance coordination, leasing, and real estate.

Executive Broker Assistant

Ibero Property Management & Real Estate is seeking a highly organized and customer-focused Executive Broker Assistant to support daily office operations and property management activities. This role plays an important part in assisting the Broker and Property Manager with administrative tasks, tenant coordination, leasing support, and office management while ensuring excellent service to clients, tenants, and team members.

Key Responsibilities

Office & Administrative Support

  • Manage incoming calls, messages, and visitor inquiries in a professional manner
  • Schedule appointments for the Broker, Property Manager, and licensed agents
  • Prepare contracts, forms, and other documents for broker approval
  • Maintain paper and digital filing systems for property and office records
  • Prepare correspondence, reports, and meeting notes
  • Operate office equipment and manage office supplies

Leasing & Tenant Support

  • Collect rental payments, application fees, and tenant deposits
  • Conduct tenant screenings, including credit, eviction, and criminal background checks
  • Schedule property showings for agents and prospective tenants
  • Assist with lease documentation and closing preparation

Property Management Support

  • Order and track maintenance and repair work orders
  • Coordinate with vendors and contractors as directed by the Property Manager
  • Secure public records and documentation from county or municipal offices
  • Monitor loan commitments and transaction progress when contracts are executed

Marketing & Listings

  • Prepare flyers, advertisements, and promotional materials for broker approval
  • Submit listings and listing updates to the Multiple Listing Service (MLS)
  • Assist with property marketing and classified advertising

Operational & Financial Duties

  • Collect and record rent payments and other office receipts
  • Maintain records of funds collected and disbursed
  • Assist with office scheduling, meetings, and internal coordination
  • Support general office operations and administrative workflows